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Configure the organization name, business information, timezone, and contact details.
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TimeExacto Knowledge Base
Everything you need to use TimeExacto.
Learn how to manage employees, attendance, schedules, leave, payroll, reports, security, and other essential HR processes using the TimeExacto Human Resource Information System.
Introduction
Getting Started
This section explains the initial steps required to access TimeExacto and begin managing your organization.
Before you begin
You will need an active TimeExacto account and access credentials provided by your company administrator.
Account access
Contact your HR administrator when you have not received your username, temporary password, or company access details.
Signing in
- Open the TimeExacto website using a supported web browser.
- Select Login from the main navigation.
- Enter your registered email address or username.
- Enter your password and select Sign In.
- Complete any required security verification.
Initial company setup
A company administrator normally completes the initial configuration before employees begin using the system.
Departments and positions
Set up departments, job positions, employment classifications, and reporting relationships.
Policies and schedules
Configure work schedules, attendance rules, leave types, holidays, and payroll settings.
Access Control
Roles and Access
TimeExacto uses role-based access so users only see the information and functions relevant to their responsibilities.
System Administrator
Manages company configuration, accounts, roles, permissions, security, and system settings.
HR Administrator
Manages employee records, leave, attendance, payroll preparation, documents, and HR reports.
Manager or Supervisor
Reviews team attendance, schedules, requests, approvals, and employee information based on assigned permissions.
Employee
Accesses personal records, attendance, schedules, leave requests, payslips, and other available self-service functions.
Kiosk User
Uses a shared attendance terminal for employee clock-in and clock-out operations.
Custom Role
Receives a customized set of permissions based on the organization’s operational requirements.
Use least-privilege access
Assign users only the permissions they need to perform their responsibilities. Review access regularly when duties or employment status change.
Core Module
Dashboard
The dashboard presents key workforce information, alerts, recent activity, and pending actions in one location.
Employee summary
View active employee counts, department distribution, and relevant workforce statistics.
Attendance overview
Review current clock-ins, absences, late arrivals, and other attendance events.
Pending approvals
See leave requests, attendance corrections, and other transactions requiring action.
Core Module
Employee Management
Maintain employee profiles, work information, documents, assignments, and employment history from a centralized module.
Adding an employee
- Open the Employee Management module.
- Select Add Employee.
- Enter the employee’s personal and contact information.
- Assign the department, position, employment type, and reporting manager.
- Configure the employee’s schedule and applicable policies.
- Upload any required employment documents.
- Review the information and save the employee record.
Common employee information
| Category | Examples | Access |
|---|---|---|
| Personal details | Name, date of birth, address, phone number | Authorized HR users |
| Employment details | Position, department, hire date, status | HR and approved managers |
| Work assignment | Schedule, supervisor, location, cost center | HR and operations |
| Documents | Contracts, IDs, certifications, forms | Restricted by permission |
| Payroll details | Earnings, deductions, tax and payroll configuration | Authorized payroll users |
Do not delete employment history
Use deactivation, separation, or archival features when an employee leaves the company. This helps preserve historical attendance, payroll, and reporting data.
Core Module
Time and Attendance
Record, review, and manage employee clock-ins, clock-outs, working hours, tardiness, absences, and overtime.
Typical attendance workflow
The employee records the start of the work period.
TimeExacto tracks the attendance record against the assigned schedule.
The employee records the end of the work period.
HR or an authorized manager reviews exceptions and corrections.
Attendance exceptions
- Missing clock-in or clock-out
- Late arrival
- Early departure
- Unscheduled attendance
- Approved or unapproved overtime
- Absence or leave-related attendance
- Location or device verification issue
Attendance corrections
Employees should submit attendance correction requests when permitted. Corrections should remain subject to an approval and audit process.
Workforce Planning
Work Schedules
Assign work hours, shifts, rest days, and schedule patterns to employees or employee groups.
Fixed schedule
Uses consistent work start and end times for specified workdays.
Rotating schedule
Cycles employees through different shifts according to a defined schedule pattern.
Flexible schedule
Allows variable start or end times where the company policy permits.
Holiday and rest day
Identifies non-working days and supports attendance or payroll rule application.
Employee Self-Service
Leave Management
Submit leave requests, review available balances, and complete approval workflows through a centralized process.
Submitting a leave request
- Open the Leave or Requests module.
- Select New Leave Request.
- Choose the applicable leave type.
- Enter the requested start date, end date, and duration.
- Provide the reason and upload supporting documents when required.
- Review the information and submit the request.
Request statuses
| Status | Meaning |
|---|---|
| Draft | The employee has not submitted the request. |
| Pending | The request is waiting for review or approval. |
| Approved | The authorized approver accepted the request. |
| Rejected | The approver did not approve the request. |
| Cancelled | The request was withdrawn or cancelled. |
Payroll Operations
Payroll
Prepare payroll using employee records, attendance, overtime, earnings, deductions, tax configuration, and other approved transactions.
Review before finalization
Payroll results should be reviewed and validated by authorized personnel before final processing or release.
Recommended payroll process
- Confirm the payroll period and cutoff dates.
- Review employee status, salary, wage, and payroll assignments.
- Validate attendance, approved overtime, leave, and corrections.
- Review earnings, deductions, taxes, loans, and other transactions.
- Generate the preliminary payroll calculation.
- Review exceptions and correct approved issues.
- Finalize payroll and generate the required reports or payslips.
Payroll information sources
Attendance
Regular hours, late time, absences, overtime, and attendance corrections.
Earnings
Basic compensation, allowances, incentives, and other approved earnings.
Deductions
Taxes, loans, benefits, adjustments, and authorized deductions.
Analytics
Reports
Generate workforce reports for operational review, management decision-making, recordkeeping, and approved data export.
Employee reports
Employee lists, status reports, department data, and employment information.
Attendance reports
Time records, attendance summaries, tardiness, absences, and overtime.
Payroll reports
Payroll summaries, earnings, deductions, and other authorized payroll results.
Exporting a report
- Open the appropriate report.
- Choose the required date range and filters.
- Generate and review the report.
- Select an available export format such as Excel or PDF.
- Save the exported file in an approved secure location.
Mobile Workforce
Mobile and Location Services
Mobile attendance may use device and location information to verify where an attendance event was recorded, subject to company configuration and employee permission.
Location permission
Employees must grant the required location permission before a location-enabled attendance feature can operate correctly.
Mobile attendance guidance
- Enable location services on the mobile device.
- Allow TimeExacto to access location according to the app’s permission requirements.
- Confirm that the device has an internet or supported data connection.
- Review the displayed attendance location before submitting the attendance event.
- Contact a supervisor when location validation cannot be completed.
Privacy notice required
The organization should clearly explain what location data is collected, why it is collected, when collection occurs, how long it is retained, and who may access it.
Administration
Security and Account Protection
Protect employee and company information using strong authentication, appropriate access levels, secure devices, and responsible data handling.
Strong passwords
Use unique passwords and do not share account credentials with other users.
Role-based access
Grant access according to each user’s actual job responsibilities.
Secure sessions
Sign out after using shared devices and avoid leaving active sessions unattended.
Audit and review
Review important account, employee, payroll, and transaction changes when audit records are available.
Recommended account practices
- Do not share passwords or login credentials.
- Use a company-approved email address whenever required.
- Report unexpected login activity immediately.
- Remove or deactivate access when employment ends.
- Review administrator and payroll access regularly.
- Store exported HR information only in approved locations.
Developer Reference
Technical Reference
This section summarizes the current TimeExacto application architecture and principal technologies used by the project.
Application architecture
MVC views, controllers, user interface, authentication, and web endpoints.
Application contracts, interfaces, and business use-case coordination.
Persistence, repositories, services, email, reporting, and integrations.
Core entities, domain models, and business concepts.
Current technology stack
| Area | Technology | Purpose |
|---|---|---|
| Framework | .NET 9 |
Main web, API, application, and infrastructure runtime. |
| Web |
ASP.NET Core MVC
|
Controllers, Razor views, and web application functionality. |
| Data access |
Entity Framework Core 9
|
Database access, persistence, and repository implementation. |
| Authentication |
JWT Bearer
|
Token-based authentication for supported endpoints. |
| API documentation |
Swashbuckle / Swagger
|
API discovery and endpoint documentation. |
| Logging | Serilog |
Structured application logging. |
| Excel | EPPlus |
Spreadsheet creation and export. |
PdfSharp |
PDF document generation and processing. | |
MimeKit |
Email message construction and processing. | |
| AI/ML dependency | TensorFlow |
Supports machine-learning-related application capabilities. |
| Containers | Docker / Linux |
Containerized development and deployment support. |
| Frontend tooling |
Node.js / npm / ES6
|
Client dependency and frontend build support. |
Development prerequisites
- .NET 9 SDK
- Supported SQL database environment
- Node.js and npm
- Visual Studio, JetBrains Rider, or Visual Studio Code
- Git
- Docker Desktop when using containers
Example project structure
Project structure
src/
├── Api/
├── Application/
├── Database/
├── Domain/
├── Infrastructure/
└── Web/
├── Controllers/
├── Views/
├── wwwroot/
│ ├── css/
│ ├── js/
│ └── resources/
│ └── docs.html
└── Template.Web.csprojOpening the documentation locally
When this file is stored under
wwwroot/resources/docs.html, it can
normally be accessed using:
URL
https://localhost:1509/resources/docs.html
Do not place credentials in documentation
Connection strings, passwords, tokens, private keys, user secrets, and production account information must never be written into a publicly accessible documentation file.
Help Center
Frequently Asked Questions
Answers to common questions about accounts, attendance, leave, payroll, and mobile access.
Use the available password recovery option on the login page. When password recovery is not available, contact your company administrator or TimeExacto support.
The record may be missing a clock-in or clock-out, may still be processing, or may require a correction. Review the attendance details and submit a correction request when that option is available.
Your account may not have the required permission, the employee may not be assigned to your team, or the request may already have been processed.
Confirm that location services are enabled, the application has the required permission, and the device has a supported data connection. Device power-saving settings may also affect location access.
Standard employee accounts should only see their own authorized information. Access to other records depends on assigned roles and permissions.
Authorized users may export supported reports using available formats such as Excel or PDF. Available exports depend on the report and user permissions.
TimeExacto Support
Still need assistance?
Contact our team for help with TimeExacto setup, account access, implementation, technical concerns, or general HRIS inquiries.